Vehicle Fleet Policy Template

This vehicle fleet policy template has 3 pages and is a MS Word file type listed under our human resources documents.

Sample of our vehicle fleet policy template:

VEHICLE FLEET POLICY PURPOSE The purpose of this Vehicle Fleet Policy is to establish guidelines and procedures for the management, use, and maintenance of company-owned or leased vehicles within [COMPANY NAME]. This Policy aims to promote safe and efficient vehicle operations while ensuring compliance with legal and environmental standards. SCOPE This Policy applies to all employees, contractors, and authorized individuals who operate or have access to company-owned or leased vehicles. POLICY STATEMENTS Vehicle Assignment and Use Authorized Drivers: Only employees or authorized individuals with a valid driver's license and a documented need for a company vehicle may operate company-owned or leased vehicles. Personal Use: Limited personal use of company vehicles may be permitted with prior approval, but it should be kept to a minimum. The primary purpose of company vehicles is for business-related tasks. Prohibited Use: The following activities are strictly prohibited: using company vehicles for personal gain, engaging in reckless or unsafe driving, and operating under the influence of alcohol or drugs. Vehicle Maintenance and Safety Maintenance Responsibility: Drivers are responsible for reporting any maintenance or safety issues promptly. All routine maintenance, inspections, and repairs will be performed by authorized service providers. Safety Equipment: Company vehicles must be equipped with necessary safety features, such as seat belts, airbags, and safety kits. Employees are responsible for using safety equipment as intended. Accidents and Incidents Reporting: In the event of an accident or incident involving a company vehicle, employees must report it immediately to their supervisor and the appropriate authorities. Accidents should also be reported to the company's insurance provider as required. Insurance: All company vehicles will be adequately insured to cover potential accidents and liabilities