This travel services agreement template has 16 pages and is a MS Word file type listed under our legal agreements documents.
Sample of our travel services agreement template:
TRAVEL SERVICES AGREEMENT This Travel Services Agreement (the "Agreement") is effective [DATE], BETWEEN: [YOUR COMPANY NAME] (the "Travel Service provide"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [SECOND PARTY NAME] (the "Client"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] PREAMBLE WHEREAS [YOUR COMPANY NAME] is in the business of providing travel management and other travel agency services; WHEREAS the Client wishes to obtain such services exclusively from [YOUR COMPANY NAME] and [YOUR COMPANY NAME] wishes to be the exclusive provider thereof to the Client, subject to the terms and conditions of this Agreement; NOW THEREFORE in consideration of the mutual promises and covenants contained in this Agreement and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. DEFINITIONS In this Agreement, except where the context or subject matter is inconsistent therewith, the following terms shall have the following meanings: 1.1 "Agreement" shall mean this document and the annexed schedules which are incorporated herein together with any future written and executed amendments. 1.2 "Associated Staff" shall mean any officer, director, employee, agent, or student of the parties, and any other person involved in the execution of this Agreement. 1.3 "Documentation" shall mean all documents, regardless of form, relating to the Services. 1.4 "Material" shall mean any and all information and materials, relating to a party's business, given to the other party from time to time for review, data processing, or for any other reason, and all copies thereof regardless of form or storage medium, including, but not limited to, documentation, notes, formulae, components, drawings, data, flow-charts, plans, specifications, techniques, processes, algorithms, inventions, prototypes, protocols, patent portfolio, pre-clinical and clinical studies, contracts, marketing and other financial and business plans, business processes and methods of doing business and includes all confidential and proprietary information which is at any time so designated by either party, either in writing or orally. 2. SCHEDULES 2.1 The following Schedules are attached hereto and are hereby incorporated by reference and made part of this Agreement: 2.1.1 Schedule "A" - Services 2.1.2 Schedule "B" - Fees & Payment 2.1.3 Schedule "C"- Service Level Agreement 2.1.4 Schedule "D"- Other & Risk/Reward Program Attachment 3. SUBJECT/SCOPE OF AGREEMENT 3.1 [YOUR COMPANY NAME] will provide the services described in Schedule "A", attached hereto (the "Services"), to the Client according to the terms and conditions of this Agreement. [YOUR COMPANY NAME] will use its best efforts, skill and ability in performing the Services under this Agreement. 4. RELATIONSHIP OF THE PARTIES 4.1 As [YOUR COMPANY NAME] is undertaking to perform Services for the Client, and is doing so as an independent contractor and not as an employee, agent, partner, or joint venturer of the Client, [YOUR COMPANY NAME]'s fees will be limited to those stated in Schedule "B" to this Agreement. [YOUR COMPANY NAME] will not participate in any of the Client's employee benefit plans nor receive any other compensation beyond that stated in such Schedule "B", a copy of which has been appended hereto and initialed by the parties for identification. [YOUR COMPANY NAME] will not have any power or authority to bind the Client or to assume or create any obligation or responsibility, express or implied, on the Client's behalf or in the Client's name, and [YOUR COMPANY NAME] will not represent to any person or entity that [YOUR COMPANY NAME] has such power or authority. 5. [YOUR COMPANY NAME]'S STATUS 5.1 [YOUR COMPANY NAME] is an independent contractor. The Client is not responsible for verifying the existence or sufficiency of the qualifications, authorizations, permits or licenses of [YOUR COMPANY NAME] and/or [YOUR COMPANY NAME]'s employees. [COMPANY NAME] represents and warrants that [YOUR COMPANY NAME] and any employees of [YOUR COMPANY NAME] are authorized to work and are not acting and will not act during the term of this Agreement in violation of any applicable laws and the regulations thereunder or any agreement it has entered into with a third party. The parties will indemnify each other against any and all claims, damages, losses and other liabilities including, but not limited to, fines, penalties and/or attorneys' fees incurred by the parties and/or either party's employees or agents are not authorized to perform all or part of the Services. 6. FEES AND EXPENSES 6.1 The fees and payment for [YOUR COMPANY NAME]'s Services shall be as specified in Schedule "B", attached hereto. 6.2 The Client shall be responsible for all travel costs and charges, including, without limitation, prepaid ticket charges, rush ticket deliveries, invoice/ticket reprints, penalties, waivers, cancellation charges, airline service fees, void processing fees and penalty fares incurred by it, as well as the cost of lost ticket applications, ticket copies and ticket usage verifications, unless same is incurred as a result of the negligence or misconduct of [YOUR COMPANY NAME]. 6.3 The Client will pay interest on any overdue accounts at a rate of [PERCENTAGE %] per annum calculated monthly from the due date to the date of payment. 7. MATERIALS AND/OR SUPPLIES 7.1 Unless otherwise expressly specified in this Agreement, the Client shall supply, at the Client's sole expense, all materials, supplies and other resources necessary to perform the Services. 7.2 In the event that any material, supply or other resource is supplied by the Client, and unless expressly specified in this Agreement, such material, supply or other resource must be promptly returned to the Client, upon request or upon expiry or termination of this Agreement for any reason. Such material, supply or other resource must be packaged appropriately to ensure its protection upon return to the Client and be returned in good working order and in an appropriate state of repair, taking into consideration normal wear and tear during the course of the performance of the Services. Should [YOUR COMPANY NAME] fail to fulfill its obligations under this Subsection 7.2, [YOUR COMPANY NAME] shall be liable for the cost of replacement of such material, supply or other resource in the condition such equipment, tool, material, supply or other resource would have been had these obligations been fulfilled. 8. TERM 8.1 This Agreement will come into force as of the Effective Date and will expire on [DATE] (the "Initial Term") unless extended by the parties in writing or otherwise terminated by the parties in accordance with the terms of this Agreement subject to earlier termination according to Section 9, hereof. 8.2 At the end of the Initial Term, this Agreement will be automatically renewed for successive [NUMBER] year terms (a "Renewal Term") unless either Party provides written notice to the other Party of its desire to terminate this Agreement in accordance herewith. 9. TERMINATION The Client shall have the right to terminate or cancel all or part of the Services contemplated by this Agreement or any request for Services on any specific task at any time by giving [YOUR COMPANY NAME] [NUMBER] days prior written notice of its intent to so terminate or cancel
