Travel Policy Template

This travel policy template has 2 pages and is a MS Word file type listed under our human resources documents.

Sample of our travel policy template:

TRAVEL POLICY When employees travel for company-related purposes, it is [COMPANY NAME]'s responsibility to provide safe and reliable travel arrangements. This company travel policy serves to clarify the conditions and parameters of a company-paid trip. PURPOSE The purpose of this company travel policy is to: Outline the authorization and reimbursement process for travel arrangements and expenses. List the company-paid travel expenses. Establish protocols that oversee the travel arrangement process. SCOPE . This company travel policy is applicable to all employees under contract at [COMPANY NAME], including paid interns, contractors, and seasonal, part-time, and full-time employees. [COMPANY NAME] sees traveling out of the city, state, and/or country as a fully-paid business trip, as well as one-day trips that are [NUMBER OF HOURS] hours away from the office. AUTHORISATIONS AND REIMBURSEMENTS All company travel arrangements must be authorized by senior employees at least [NUMBER OF WEEKS/MONTHS] before the expected travel date, depending on the circumstances and the required travel arrangement time period. Employees are not permitted to authorize their own travel arrangements. Employees are expected to submit a Travel Expense Report at least [NUMBER OF DAYS/WEEKS] after the first business day back at work. In the Travel Expense Report, employees must include all company-paid expenses. The Finance Department is responsible for examining the Travel Expense Report and finalizing reimbursement payments. TRAVEL ARRANGEMENTS All travel arrangements must be reserved at least [NUMBER] weeks before the travel date. The Finance Department is responsible for the booking and payment of all transportation, accommodation, and travel-related expenses. TRAVEL EXPENSES