Sick Pay Policy Template

This sick pay policy template has 4 pages and is a MS Word file type listed under our human resources documents.

Sample of our sick pay policy template:

SICK PAY POLICY PURPOSE Our company's sick pay policy outlines the company's provisions for employees who become sick and are required to take time off work. The following sample policy outlines how sick leave will accumulate and how it may be used. SCOPE This policy applies to all employees who have been employed by [COMPANY NAME], with [X YEARS/MONTHS] of service. This includes full-time, part-time and permanent employees. Seasonal workers are not covered by this policy POLICY Our employees may be unable to perform their duties if they become sick. In such times, paid sick leave is available to employees to take care of their health. In addition to illness, you may also be granted sick leave for medical, dental or optical examinations or when a member of your household requires your personal care and attention due to illness. Our company follows legal guidelines that may apply to sick pay. This leave is separate from other types of leave like maternity leave and Paid Time Off (PTO). Illness PROGRAM Employees will become eligible to participate in the paid time for illness program as follows: If employed prior to [DATE], employees will be allowed up to [NUMBER] days in the following year, and up to [NUMBER] days in the succeeding years. If employed between [DATE] and [DATE], employees will be allowed up to [NUMBER] days in the following year If employed after [DATE], employees will be allowed up to [NUMBER] days in the following year Pay and benefits during sick leave Sick pay will be based on a standard eight-hour day at the employee's straight-time rate and basic rate. Absences due to illness of less than [NUMBER] hours in a day will not be considered for payment. Saturdays, Sundays, daily overtime, paid holidays and paid annual vacation are excluded from the hours for which payment will be made under this program. Weekly insurance benefits will continue to be paid from the first day of certified disability due to accident and the fourth day due to illness. This means that in the event of an accident or illness, the insurance benefit will be paid instead of the sickness benefit paid, and any unused sickness benefit can be used later in the year, if necessary. Accrual of Sick Leave Paid sick leave begins to accrue at the start of employment. It accumulates at the rate of [NUMBER] days per month. Sick leave may accumulate up to a maximum of [NUMBER] days. Employees are eligible to use accrued paid sick leave 90 days after starting their employment. A sick day for employees who normally work a week of [NUMBER] hours is [NUMBER] hours. A sick day for employees who work [NUMBER] or more hours per week is [NUMBER] hours. Permanent part-time employees are entitled to earned sick leave on a pro rata basis. No sick leave may be accumulated by a seasonal or temporary employee. All sick leave payments must be approved by [PERSON APPROVING SICK LEAVE]. Thus, any sick employee is responsible for reporting his or her absence to the appropriate person within one hour of the scheduled time of return to work An employee may receive compensation for sick leave that has accumulated in excess of [NUMBER] days at the rate of [NUMBER] days' pay for each two [NUMBER] periods of sick leave accumulated in excess of [NUMBER] days. Payment for unused sick leave will be made in the month of [MONTH] of each year, or at other times designated by [PERSON APPROVING SICK LEAVE]. UNUSED SICK LEAVE POLICY Employees will receive [1] additional day(s) every [1 YEAR] of work for our company. These days can be accumulated until they reach [X] number of days. Also, note that unused sick leave can be calculated for your pension when you retire. PROCEDURE When employees want to use their sick time, they should notify their supervisor as soon as possible. They should also inform the supervisor for how long they'll be absent, if possible, or report daily for every day of sick leave.