This record retention policy template has 3 pages and is a MS Word file type listed under our human resources documents.
Sample of our record retention policy template:
RECORD RETENTION POLICY PURPOSE The purpose of this Record Retention Policy is to establish guidelines and procedures for the creation, storage, and disposal of records and documents by [COMPANY NAME]. This Policy aims to ensure compliance with legal and regulatory requirements while efficiently managing the lifecycle of company records. SCOPE This Policy applies to all employees, contractors, vendors, and authorized individuals who create, manage, or handle records and documents on behalf of [COMPANY NAME]. It encompasses both physical and electronic records. RECORD CATEGORIES Records and documents will be categorized into the following categories based on their retention requirements: Financial Records: Includes financial statements, invoices, receipts, tax records, and related financial documentation. Personnel Records: Includes employee files, employment contracts, payroll records, and benefit records. Legal and Compliance Records: Includes contracts, agreements, legal correspondence, licenses, permits, and compliance-related documents. Operational Records: Includes operational manuals, procedures, customer records, and vendor information. Corporate Governance Records: Includes board meeting minutes, resolutions, and corporate governance documents. Health and Safety Records: Includes accident reports, safety inspection records, and health-related documents. Intellectual Property Records: Includes patents, trademarks, copyrights, and related documentation. RECORD RETENTION PERIODS The retention periods for each record category will be established in accordance with applicable legal and regulatory requirements. Retention periods may vary by jurisdiction and type of record
