Procurement Plan Template

This procurement plan template has 14 pages and is a MS Word file type listed under our legal agreements documents.

Sample of our procurement plan template:

Procurement Plan [Your Company Name] Address City Postal Code Phone 555.555.5555 Email info@yourbusiness.com www.yourbusiness.com Table of Contents 1. Introduction 3 1.1 Purpose 3 1.2 Scope 3 2. Procurement Management Team 4 2.1 Roles and Responsibilities 4 3. Procurement Requirements 5 3.1 Needs Assessment 5 3.2 Specifications 5 4. Supplier Selection Process 6 4.1 Prequalification Criteria 6 4.2 Selection Method 6 4.3 Evaluation Criteria 6 5. Procurement Schedule 7 5.1 Timeline 7 6. Budget and Cost Management 8 6.1 Budget Estimation 8 6.2 Cost Control Measures 8 7. Contract Management 9 7.1 Contract Types 9 7.2 Terms and Conditions 9 7.3 Contract Administration 9 8. Risk Management 10 8.1 Risk Identification 10 8.2 Mitigation Strategies 10 9. Ethics and Compliance 11 9.1 Ethical Standards 11 9.2 Legal Compliance 11 10. Monitoring and Reporting 12 10.1 Performance Monitoring 12 10.2 Reporting Requirements 12 11. Review and Improvement 13 11.1 Continuous Improvement 13 11.2 Feedback Mechanism 13 12. Appendices 14 12.1 Templates and Forms 14 12.2 Glossary 14 1. Introduction 1.1 Purpose Summarize the objectives and scope of the procurement plan, explaining how it supports the overall project or organizational goals. 1.2 Scope Detail the boundaries of the procurement plan, including the types of goods or services to be procured. 2. Procurement Management Team 2.1 Roles and Responsibilities Outline the roles and responsibilities of the procurement team, including the procurement manager, purchasing officers, and any other key personnel involved in the procurement process. 3. Procurement Requirements 3.1 Needs Assessment Describe the process for identifying the goods and services to be procured, including the criteria used for selection. 3.2 Specifications Provide detailed specifications for each item or service to be procured, including quality standards and performance criteria. 4. Supplier Selection Process 4.1 Prequalification Criteria List the criteria for prequalifying suppliers, such as financial stability, reputation, and past performance. 4.2 Selection Method Explain the method for selecting suppliers, including request for proposal (RFP), invitation for bid (IFB), or direct negotiation. 4.3 Evaluation Criteria Detail the criteria for evaluating proposals or bids, including cost, quality, delivery time, and service support. 5. Procurement Schedule 5