This personnel security policy template has 4 pages and is a MS Word file type listed under our legal agreements documents.
Sample of our personnel security policy template:
PERSONNEL SECURITY POLICY PURPOSE The purpose of this Personnel Security Policy at [YOUR ORGANIZATION NAME] is to establish a framework for ensuring the safety, security, and integrity of all employees, contractors, and visitors. This Policy outlines the measures taken to safeguard the organization's assets, data, and personnel from threats, including unauthorized access, insider threats, and other security risks. SCOPE This Policy applies to all employees, contractors, consultants, temporary staff, and visitors at [YOUR ORGANIZATION NAME]. It covers the hiring process, access control, training, and incident management to ensure that personnel security measures are effectively implemented and maintained across all locations. POLICY PRINCIPLES Background Checks: All prospective employees, contractors, and consultants must undergo background checks before being granted access to company facilities or sensitive information. This includes identity verification, employment history, criminal background checks, and reference checks. Access Control: Access to facilities and sensitive areas will be restricted based on job roles and responsibilities. Employees will only have access to the areas and information necessary for their role. Confidentiality Agreements: All employees, contractors, and visitors must sign confidentiality and non-disclosure agreements to protect the organization's intellectual property, trade secrets, and sensitive information. Monitoring and Surveillance: The organization will employ monitoring and surveillance systems, such as CCTV and access control logs, to ensure the safety and security of personnel and assets. Employees will be informed of any monitoring practices. HIRING AND ONBOARDING Pre-Employment Screening: Background checks will be conducted as part of the hiring process for all new employees, contractors, and consultants. These checks will ensure that candidates meet the organization's security standards. Security Training: All new hires will receive mandatory security awareness training as part of the onboarding process. This training will include guidance on data protection, access control, and handling confidential information. Probation Periods: New employees may be subject to a probationary period during which their performance and adherence to security protocols will be evaluated. ACCESS CONTROL Physical Access: Employees will be issued access cards or identification badges to gain entry to company premises. Access will be granted based on the individual's job role and responsibilities, and should be limited to only those areas required to perform their duties. Logical Access: Access to information systems and sensitive data will be controlled using individual login credentials, two-factor authentication (2FA), and role-based access controls. Employees must not share login credentials or provide unauthorized access to others. Visitor Management: All visitors must sign in at reception, provide identification, and wear visitor badges while on company premises. Visitors should be escorted at all times and not allowed access to sensitive areas without prior authorization. ONGOING SECURITY AWARENESS AND TRAINING Annual Security Training: All employees will undergo annual refresher training on security policies, threat awareness, and safe handling of confidential information.
