How to Maintain an Office Template

This how to maintain an office template has 3 pages and is a MS Word file type listed under our business plan kit documents.

Sample of our how to maintain an office template:

Office Maintenance Procedures Standard Operating Procedure Department: Administration Purpose: Office maintenance is key to keeping your business in peak operational condition. This Standard Operating Procedure document will show you the most common ways of maintaining your office space in top form, implementing any procedures that you deem necessary for your office, and helping you create the systems that would enable your staff to maintain your office. Frequency: When needed Scope: Your office is not just the space you occupy but also the equipment and furniture you use every day. If anyone of these parts falls into disrepair for whatever reason, you will certainly suffer the consequences in your productivity and performance. The scope of this guide is to address every major part of your office space maintenance and help you create the processes for each of these aspects of your company. This will in turn enable you to develop the same processes for the rest of your office environment. Creating effective procedures for your office maintenance needs to include your office's full spectrum starting with the equipment, furniture to the structure, and technology infrastructure. The list of items could consist of the following and more depending on your type of business: Building and Structural Components Office Furniture Office Equipment IT Infrastructure Outside Area Health and Safety Facilities Each of these areas requires specifically designed procedures completed by the responsible staff members on a regular schedule. Procedure: Building and Structural Components: Set a regular schedule for maintenance staff to inspect the building's outside structure for damage or structural maintenance requirements. This must include inspecting the walls, roof, and access points to ensure that they are all operational. Create your schedule to include the seasonal changes in your region, i.e. if you are located in a heavy rainfall region, you should ensure that the drainage systems are up to standard more often during the seasonal rain. Ensure that your schedule includes the gas and electrical lines to your building. Office Furniture: Each department has different furniture needs, i.e. the sales team needs standard desks and office chairs, yet the IT department might have a different preference for furniture like testing tables for computer hardware. Create specific maintenance schedules for each department that include the unique needs of the department. You should assign these duties to a staff member in the department so that you can report the maintenance issues as soon as they occur. If you meet with clients at your office in a boardroom or meeting space you need to assign the maintenance checking to a staff member that is active in the area to ensure that you are informed of issues as they happen. Office Equipment: