How To Create Effective Processes As An Executive Assistant

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HOW TO CREATE EFFECTIVE PROCESSES AS AN EXECUTIVE ASSISTANT Much of an executive assistant's day is routine. There may be daily or weekly graphs and reports to generate, phone calls and emails to screen, travel plans to be made, and meeting notes to record and distribute. Anything that is done regularly should be considered for optimization. Optimizing something you do once a year isn't as fruitful as optimizing something you do each day. Creating effective processes helps you and your boss. You can get your work done faster and more accurately, while creating enough breathing space for yourself to take on more significant responsibilities. Everyone wins. Use these methods to get more done in less time and make yourself indispensable: Focus On the Most Important Tasks First Developing a process for making a great pot of coffee is a worthwhile endeavor, but it might not be at the top of the to-do list. Look at the most important processes. What are the things that have to be done correctly? Also, consider the things that have to be done regularly. Go Through the Current Process Step by Step Go through the current process you've been using and record the steps. Avoid judging the process just yet. Simply do everything the way you normally would and take careful notes. Ask Yourself What Can Be Streamlined Take a look at what you've just done and ask yourself how the process can be more efficient. Are there steps that can be combined or removed altogether? If you have questions, ask them. It might be that you've been wasting your time on certain things that simply don't matter. Revise The Process and Again Question If Improvements Can Be Made