This event planner contract template has 4 pages and is a MS Word file type listed under our sales & marketing documents.
Sample of our event planner contract template:
EVENT PLANNER CONTRACT This Event Planner Contract (the "Agreement") is effective [DATE], BETWEEN: [EVENT PLANNING SERVICES PROVIDER] (the "event planner"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [YOUR COMPLETE ADDRESS] AND: [COMPANY NAME] (the "Client"), a company organized and existing under the laws of the [State/Province] of [STATE/PROVINCE], with its head office located at: [COMPLETE ADDRESS] Together, [EVENT PLANNING SERVICES PROVIDER] and [COMPANY NAME] (together, "Parties") sets forth the agreement between the Parties relating to event planning services to be provided by the event planner for Client for the event identified in this Contract. TERM This Agreement shall remain in force from the date first set forth in section 3 for a period of [NUMBER] hour(s). This term shall always be subject to the termination provisions set forth herein. APPOINTMENT OF EVENT PLANNING SERVICES PROVIDER [COMPANY NAME] agrees to employ event planner to perform the services set forth herein and event planner agrees to perform these services. The scope of this employment will be as follows: [Describe scope of the agreement in geographical terms, e.g., "From [COUNTRY] to [COUNTRY]"] These services will encompass all modes of transportation. EVENT DETAILS Client is hiring event planner to plan, organize and execute the event in question, and related services, for the following event ("Event"): Date: [Event Date] Catering arrival time: [Arrival Time] ("Start Time") Event start time (for guests): [Event Start Time] ("Start Time") Event end time (for guests): [Event End Time] ("End Time") Location: [Event Venue] ("Venue") Estimated number of guests: [Guest Count] EVENT PLANNING SERVICES a) Scope of Services The Parties have agreed to the event idea attached to this Agreement. Event Planning Services Provider reserves the right to make small changes to the plan if initial ideas are unable to be sourced due to reasons beyond the control of the Parties. The following limitations will apply to this reservation of right - [Event Limitations on Alterations]. The event planner is responsible for the planning and coordination of the event. This shall include making appropriate reservations, creating a format for invitations, reserving necessary spaces for the event, and handling on-site logistics. Additional duties may be required based on the nature of the event and should be described below. Additional duties: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ b) Coordination with Venue Event planner will need to have access to the Venue no later than [Event Prep Advance Time] hours in advance of the Start Time for the Event, and [Event Cleanup Time] hours after the End Time. Client will make all necessary arrangements, at Client's expense, to get this access arranged. c) Responsibilities for Related Costs Client is solely responsible for all costs and/or deposits relating to use of the Venue, and for obtaining any necessary permissions, authorizations, or other requirement of event planner providing services at the Venue. PAYMENT TERMS a) Total Costs In exchange for the services of the event planner as specified in this Contract, Client will pay to the event planner $ [Total Cost]. As of the signing of this Contract, the total amount is estimated to be $ [Total Cost] ("Estimated Total Cost"). Payment will be made to the event planner as follows: $ [Event Deposit] deposit due on the date of signing, and the balance of approximately $ [Total of Second Payment] will be due [Time Period] in advance of the event. The exact amount due will be determined, and provided from Client to event planner in writing, [Time Period] in advance of the Event along with a Final Guest Count
