Data Loss Prevention Policy Template

This data loss prevention policy template has 4 pages and is a MS Word file type listed under our human resources documents.

Sample of our data loss prevention policy template:

DATA LOSS PREVENTION POLICY PURPOSE The purpose of this DLP Policy is to ensure the security and confidentiality of company data at [COMPANY NAME]. It sets the foundation for data protection and loss prevention measures, establishing clear guidelines and procedures to safeguard sensitive and confidential data. By doing so, it minimizes the risk of data breaches and helps maintain compliance with relevant laws and regulations. SCOPE This Policy applies to all individuals who have access to our organization's data and information systems, including employees, contractors, vendors, and third parties. It covers all data, regardless of the medium in which it is stored or transmitted. By setting a broad scope, we ensure that data protection remains a top priority for everyone involved. POLICY STATEMENTS Data Classification Data within our organization will be categorized into three distinct classifications: Public Data: This classification encompasses data that is intended for public consumption. It does not contain sensitive or confidential information, and no special handling or access restrictions are required. Internal Use Only Data: This classification applies to data that is meant for internal use only. It is not to be shared with external parties without proper authorization. Access to this data is restricted to authorized personnel. Confidential Data: This is the most sensitive classification. Confidential data must be strictly controlled, with limited access granted only to those with a legitimate need to know. Sharing of confidential data with external parties requires written consent. Data Handling The way data is handled depends on its classification: Public Data: No special handling requirements are necessary. Internal Use Only Data: Access should be limited to authorized personnel, and sharing outside the organization should occur only with proper authorization. Confidential Data: Access to confidential data must be strictly controlled, with access granted only to those who have a legitimate need to know. Sharing with external parties is permissible only with written consent from data owners. Data Encryption All confidential data must be encrypted both during transmission and while at rest. Encryption methods must meet recognized industry standards to ensure the highest level of data protection. Data Transmission Confidential data should only be transmitted through secure and approved channels. Secure communication protocols and encryption methods must be used to protect data during transmission. Data Storage Confidential data should be stored in secure, access-controlled systems. Regular reviews of access permissions are necessary to ensure that only authorized personnel have access to this sensitive data. Data Disposal Data that falls under the "Confidential" classification must be securely destroyed when it is no longer needed. Disposal methods must adhere to organization guidelines and industry best practices to prevent unauthorized access. Data Access Control Access to data will be role-based and granted on a need-to-know basis