This company reimbursement policy template has 3 pages and is a MS Word file type listed under our human resources documents.
Sample of our company reimbursement policy template:
COMPANY REIMBURSEMENT POLICY PURPOSE The purpose of this Company Reimbursement Policy is to establish guidelines, procedures, and controls for the reimbursement of business-related expenses incurred by employees, contractors, vendors, and authorized individuals on behalf of [COMPANY NAME]. This Policy aims to ensure transparency, consistency, and fiscal responsibility in the reimbursement process. SCOPE This Policy applies to all employees, contractors, vendors, and authorized individuals who incur business-related expenses while conducting activities on behalf of [COMPANY NAME]. It encompasses all types of expenses, including but not limited to travel, meals, entertainment, supplies, and miscellaneous business expenses. POLICY STATEMENTS Authorization and Eligibility Authorized Expenses: [COMPANY NAME] will reimburse only those expenses that are directly related to business activities and are consistent with the company's mission and objectives. Eligible Individuals: Only employees, contractors, vendors, and authorized individuals with prior authorization may incur and seek reimbursement for business expenses. Authorization should be obtained in advance whenever possible. Expense Approvals: Expenses must be approved by the appropriate supervisor or manager before they are incurred. The approval process should include a review of the expense's necessity and compliance with this Policy. Expense Categories Travel Expenses: Travel expenses, including transportation, accommodation, and meals, must be reasonable, necessary, and consistent with company travel policies. Meal Expenses: Meal expenses incurred during business activities should be moderate, justifiable, and in accordance with company meal policies. Entertainment Expenses: Entertainment expenses should be directly related to business discussions and should comply with company entertainment policies. Supplies and Miscellaneous Expenses: Expenses for supplies and other miscellaneous items must be reasonable, necessary, and related to the individual's job responsibilities. Documentation and Recordkeeping Receipts and Documentation: Individuals incurring expenses must retain original receipts, invoices, and supporting documentation for all expenses submitted for reimbursement. Electronic copies of receipts are acceptable.
