Clean Desk Policy Template

This clean desk policy template has 3 pages and is a MS Word file type listed under our human resources documents.

Sample of our clean desk policy template:

CLEAN DESK POLICY OVERVIEW [COMPANY NAME] is committed to developing security policies and practices and, in doing so, has implemented this clean office policy to increase physical security in [COMPANY NAME]'s offices. A clean office policy is a powerful tool to ensure that all sensitive/confidential documents are removed from the end user's workspace and locked when items are not used or when an employee leaves the workstation. The goal is to minimize the risk of security breaches in the workplace. PURPOSE The purpose of this policy is to ensure that confidential information and sensitive documents are kept away from inquisitive eyes when they are not used by authorized personnel or when the employee leaves his or her workspace. This policy is also intended to increase employee awareness of the protection of sensitive information. OBJECTIVE The objective of this policy is to establish minimum requirements for maintaining a "clean office", where sensitive/critical information about employees, intellectual property, customers, partners and suppliers is protected in locked areas and out off site. A Clean Desk policy not only complies with the highest industry protection standard but is also part of the standard basic controls for confidentiality. SCOPE This policy applies to all current employees and affiliates of [COMPANY NAME], including full-time and part-time, contractual, permanent and temporary employees and also applies to job applicants. POLICY Employees are required to protect all sensitive or confidential information in their workspace at the end of the working day and when they are absent from their workspace for a prolonged period of time. This includes electronic and physical hardcopy information. Whiteboards containing confidential and/or sensitive information should be erased after use. If you are not sure that a duplicate of a sensitive document should be kept, it is probably better to place it in the locked shredder bin. Consider scanning paper items and filing them electronically in your workstation. Desktops/laptops must be locked (disconnected or turned off) when left unattended and at the end of the working day. Portable devices such as laptops and tablets that stay overnight in the office should be turned off and stored out of sight. Laptops must be either locked with a locking cable or locked away in a drawer. Keys used to access restricted or sensitive information and physical access cards should not be left unattended on a desk